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CobbleStone Systems' Contract Lifecycle Management strategy provides comprehensive solutions for automating and
centralizing your organization's contract, agreement, committal or obligation management lifecycle processes from
cradle to grave. CobbleStone's contract lifecycle solution leverages your organizational processes, integrates
seamlessly with other mission critical applications, and provides a user-friendly interface; ensuring ease of use,
smooth transitions with high adoption rates, and rapid time-to-value.
CobbleStone Systems' contract management software solutions provide organizations of all sizes with powerful
capabilities and functionality at every step of a contract's lifecycle:
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Requesting Contracts:
With CobbleStone's Contract Management Software solutions: employees , vendors, customers,
clients, suppliers, providers, etc. have the permission based ability to request a new contract
through a standard, centralized process.
Contract Modeling
Contract Insight can easily and quickly be configured to capture, analyze, manage and monitor any
type of contract, agreement, committal or obligation. Our powerful modeling technology allows
organizations to capture the unique structure, data requirements and workflow processes for each type
of contract, while centralizing and streamlining your contract management lifecycle workflow.
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Authoring & Assembly:
Contracting professionals can utilize Contract Insight to create/author and draft contracts in any type
of document creation program. Existing document templates can be leveraged by Contract Insight for use
with contract authoring.
MS Word Integration
Contract Insight is designed to work with; not against, your organization's existing methods of writing
and negotiating contracts. Legal teams can continue to utilize MS Word's tried-and-true functionality,
while Contract Insight maintains a transparent, real-time two-way integration between our word-like editor
and MS Word itself.
Contract Insight Word-like Template Editor
Contract Insight's word-like editor can be used in two different ways. Users can copy and paste (or drag
and drop) the text from the document, or draft the contract from scratch in the template editor.
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Contract Negotiations:
Users can create drafts and versions of their contracts for review by other employees,
or even vendors/customers/clients, etc. All drafts and versions are fully exportable
to both MS Word as well as PDF formats.
Contract Viewing
Contract Insight allows real-time access to all key contract data by employees, users and
optionally vendors/customers/clients, etc. All document information is available online through
our web interface, and fully searchable by any data point captured in the system.
Version Comparisons
Side-by-side comparisons of different drafts and/or versions provide a quick and easy
way for users to review changes and determine what the next steps are.
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Approvals Process(es):
CobbleStone's Contract Management Software solutions leverage your organization’s existing lifecycle management
workflows by providing user definable/configurable approval workflow processes that can be initiated from any step in
the contract lifecycle. Organizations can create parallel, serial or hybrid approval workflows as simple or complex as
needed through our easy-to-use workflow configuration user interface.
Workflow Processes
By establishing rules for workflow processes, your organization is assured that the proper reviews, approvals, tasks, events,
notifications and alerts will be initiated for every contract at precisely the right time.
Notification & Alerts
Automatic email and system calendar alerts are configured and delivered by the system. Both are designed to alert all key
business users and stakeholders to any and all process step’s assignments, information, requirements and deadlines.
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Contract Execution:
CobbleStone's Contract Insight solutions assist organizations by controlling, optimizing and
shortening the processing time needed for the drafting, review, approval and execution of a
contract.
Finalized Contract Files
Secure and centralized repositories for each contract provide an easy to navigate and find
location for all final and signed files.
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Obligation & Task Management:
Organization value from CobbleStone's Contract Management Software solutions doesn't end when the contract has been
executed. The life of a contract and its relationships continue post-execution with alerts, workflow processes, risk
assessment, spend management, compliance monitoring, and advanced reporting metrics.
Spend Management
Take advantage of contract pricing and budget tracking. Track and monitor vendor related costs, line item and overall
financials reporting, and receive advanced budget alerts using vendor/client management.
Obligation & Task Events
Workflow processes for obligations and tasks are not relegated to your organization's pre-execution timeframe.
They can be targeted to execute when certain criteria are met, prior to execution, after execution, or both. This flexibility
assures that the proper approvals, notifications and alerts will be initiated for every contract at precisely the right time.
Notification & Alerts
Automatic email and system calendar alerts are configured and delivered by the system. Both are designed to alert all key
business users and stakeholders to any and all process step’s assignments, information, requirements and deadlines.
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Compliance Auditing & Reporting:
Advanced reporting capabilities are targeted to provide organizations with visibility into all contractual relationships across
business units/entities including fully audit trails for every contract. Regulatory, Legal, and other compliance standards are
maintained through advanced reporting metrics and automated system notification of key dates and renewal requirements.
Personal Defined Dashboards
Personal dashboards provide a convenient and personalized launching point for all of your activities within the system,
automatically displaying information that needs to be on your radar each day.
Reporting Manager (Ad-Hoc)
Ad-Hoc reporting provides user definable custom reports such as status reports, upcoming tasks, financial
commitments, or date ticklers. Reports are exportable to Word, Excel or PDF.
Online Report Designer
The online report designer allows users to completely customize and design a report's layout as well as the information
it is displaying. The online report designer also provides dozens of export options including Word, Excel, PDF, CSV,
Rich Text, Image formats and many more.
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Contract Renewals & Amendments:
CobbleStone's Contract Management Software solutions enable organizations to capitalize on each and every renewal
opportunity by identifying candidates for renewal, alerting employees to these contracts in time to make business decisions,
and creating new contracts or drafts based on existing ones.
Identify Next Steps
Each renewal requirement is identified in advance, providing necessary lead time to key business users and stakeholders to
review and make decisions on which path to follow for renewals, amendments, terminations or any other actions.
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